Re: [Mtgvenue] Last Call: <draft-ietf-mtgvenue-meeting-policy-04.txt> (High level guidance for the meeting policy of the IETF) to Best Current Practice

[Andrew Sullivan <[e-mail]>]

Dear IESG,

On Thu, Apr 05, 2018 at 01:12:40PM -0700, The IESG wrote:
> 
> The IESG has received a request from the Meeting Venue WG (mtgvenue) to
> consider the following document: - 'High level guidance for the meeting
> policy of the IETF'
>   <draft-ietf-mtgvenue-meeting-policy-04.txt> as Best Current Practice

In a recent discussion, the IAOC came to realise that the documents
draft-ietf-mtgvenue-iaoc-venue-selection-process and
draft-ietf-mtgvenue-meeting-policy may be in some tension.  One of
them requires the IASA to balance meeting venues over time, and the
other has requirements that a meeting must meet.

One possible difficulty that arises from the combination is if one
region turns out to be vastly more expensive than others.  In that
case, some criteria for each venue may not be met in one region.  The
result might also be financially ruinous for the IETF in general.

The current IAOC interprets the drafts such that any of the criteria
except those in section 3.1 of
draft-ietf-mtgvenue-iaoc-venue-selection-process may be traded against
any other, over several years if need be, in order to meet the
geographic distribution policy described in
draft-ietf-mtgvenue-meeting-policy.  Assuming the documents are
published as they are currently written, we will use that
interpretation as governing IASA implementation decisions.  It is
worth noting that, among the criteria that could be traded are those
of affordability.  If that is not the interpretation of the IETF
community, then some clarification is needed to the text.

Best regards,

Andrew Sullivan
for the IAOC

-- 
Andrew Sullivan
[e-mail]