Re: [admin-discuss] Proposal to cease accepting IPR disclosures by unstructured email

> On 18/12/2020, at 9:40 AM, Adrian Farrel <adrian@olddog.co.uk> wrote:
> 
> Thanks for the heads-up, Jay.
> 
> I'm going to ask the obvious question: how many email disclosures do we
> receive a year at the moment?

I take that as meaning the number of IPR disclosure created from the emails received and I don’t know if we’ve collected that.  I can ask if it’s easy enough to work out.

Jay

> 
> While authors have a responsibility to disclose and so can be channelled
> into whatever process we want, I am concerned that we should not miss any
> third-party disclosures. In those cases we need to be as accessible as
> possible to disclosures since the people doing the disclosures might easily
> be put off.
> 
> I don't suppose we get many third-party disclosures every year, and maybe
> none of them comes via email.
> 
> Cheers,
> Adrian
> 
> -----Original Message-----
> From: IETF-Announce <ietf-announce-bounces@ietf.org> On Behalf Of IETF
> Executive Director
> Sent: 17 December 2020 20:27
> To: IETF Announcement List <ietf-announce@ietf.org>
> Subject: Proposal to cease accepting IPR disclosures by unstructured email
> 
> The IETF Administration LLC is proposing to cease accepting IPR disclosures
> by unstructured email and making the existing mechanism of a structured form
> the sole mechanism for submitting IPR disclosures.  We are now seeking
> feedback on this proposal.
> 
> IPR disclosures can currently be submitted by one of three Datatracker forms
> [1] [2] [3] or by email.  The forms are highly structured and the IPR
> disclosures are stored in a database that can be both browsed [4] and
> searched [5] using this structure,  
> 
> Email submissions, provided for historical compatibility, often require
> significant backend processing and judgement calls from the Secretariat on
> what data should be extracted from the email for each field in the database.
> The volumes are small, generally only one or two a month, but on occasion
> they are tens of pages long with multiple disclosures extracted.
> Notwithstanding the low volumes, it is our view that it is inappropriate to
> ask the Secretariat to decide what content to include/exclude and how to
> represent it, for such a legally sensitive area and that we should not be
> processing of IPR disclosures in this way.  Consequently, we propose to
> cease accepting IPR disclosure by email.  
> 
> If you have any feedback on this proposal, please send it directly to me or
> to the admin-discuss list before Friday 8th January 2021.
> 
> Any IPR disclosures received by email from now on will not be processed
> until a final decision is made on this proposal.  Submitters will be
> notified of that so that they can submit by a form if they choose.
> 
> [1]  https://datatracker.ietf.org/ipr/new-specific/
> [2]  https://datatracker.ietf.org/ipr/new-generic/
> [3]  https://datatracker.ietf.org/ipr/new-third-party/
> [4]  https://datatracker.ietf.org/ipr/
> [5]  https://datatracker.ietf.org/ipr/search/
> 
> -- 
> Jay Daley
> IETF Executive Director
> exec-director@ietf.org
> 
> 
> 
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-- 
Jay Daley
IETF Executive Director
jay@ietf.org