Re: Spreadsheet to aid agenda planning

[Lucas Pardue <[e-mail]>]

Thanks for sharing these.

After the session, Chris Wood and I were chatting about how nice it would
be if the datatracker supported an agenda management feature a bit like
this. There's a minor benefit from avoiding people to invent their own
means of agenda planning; this might be good for newer chairs that didn't
learn some tricks yet. The real benefit would come from a common structured
data format that could integrate natively with other information already in
the datatracker. UI affordances are a cherry on top. A cursory search
didn't yield any standards for meeting agenda breakdowns, everything seemed
more coarse grain at the event envelope level. Happy if someone points me
at an existing RFC for just this type of thing.

Cheers
Lucsa

On Wed, Sep 8, 2021 at 9:59 PM Tim Wicinski <[e-mail]> wrote:

>
> We use one of these in DNSOP that I think I stole from Warren.  It has the
> advantage of doing
> some math in the columns, because you know, math is hard
>
>
> https://docs.google.com/spreadsheets/d/1Yv_AD2TfPo8WY8UKjpl78Y5hzY5U1qAvdCOM_hWVwq0/edit?usp=sharing
>
>
> On Wed, Sep 8, 2021 at 4:56 PM Marco Tiloca <marco.tiloca=
> [e-mail]> wrote:
>
>> Hi all,
>>
>> During a WG Chair training session this week, we also discussed
>> approaches for planning a meeting agenda, especially for WG sessions at
>> main IETF meetings.
>>
>> Some suggested me to share on this list about a pretty frugal "tool" I
>> mentioned, that I've been using for a while, i.e., a simple spreadsheet.
>>
>> Not fancy at all, but I found it helpful for "simulating" the agenda
>> slots and their duration all in front of me at a glance, while quickly
>> and easily adjusting the duration of agenda slots to fit the overall
>> time budget.
>>
>> So, please find the spreadsheet attached to this mail. The "How likely?"
>> green/yellow/red indicator is just a qualitative, aggregated estimator
>> of factors that influence an inclusion in the agenda, e.g., a topic's
>> urgency/priority or chances to actually have updates to present/discuss
>> about a (resubmitted) draft.
>>
>> Admittedly, this may just be an overkill for some WGs, depending on
>> their current workload, patterns, dynamics and so on. However, it was
>> pretty useful to early devise the sessions for the CoRE WG in the last
>> few IETF meetings, and then adjust and refine the plan as things evolved
>> towards an eventual agenda.
>>
>> Hope this helps!
>>
>> Best,
>> /Marco
>>
>> --
>> Marco Tiloca
>> Ph.D., Senior Researcher
>>
>> Division: Digital System
>> Department: Computer Science
>> Unit: Cybersecurity
>>
>> RISE Research Institutes of Sweden
>> https://www.ri.se
>>
>> Phone: [phone]
>> Isafjordsgatan 22 / Kistagången 16
>> SE-164 40 Kista (Sweden)
>>
>>