Re: Revised IAOC Administrative Procedures draft

On Sep 13, 2010, at 12:39 PM, Adrian Farrel wrote:

> Several interesting responses, thanks.
> 
> I agree that detailed rules would be onerous and unable to cope with the exceptional circumstances that the condition is intended to cover.
> 
> On the other hand BCP101 does seem to require some rules.
> 
> Dave said:
> 
>> There are enough hassles for the IAOC tasks; let's wait to impose stricter rules until we see clear evidence they are needed.
> 
> OK, I think that provides a way forward. Let's put in place a mechanisms that allows the flexibility (i.e., not change to the "under exceptional circumstances" and "with agreement of the IAOC chair or the IAOC"), but remove the risk of surprise by inserting "with prior agreement",

I am not sure that the prior agreement is a good idea. What may trigger this is something like 

IAOC member shows up for IAOC event at X, finds that the room reservation (or breakfast or projector or ...) has been canceled (or is for the wrong date or ...) and that this problem can be fixed if they put down a payment immediately. Most of the rest of the IAOC is in transit, and prior agreement in terms of a vote cannot possibly be obtained until it may be too late. The missing item in the normal course of events would be paid for out of the IASA budget.

If I were to be placed in that situation, I would go ahead, put the money down, and hope to be reimbursed, prior authorization or no. 

> and supply a way of determining whether stricter rules are needed by requiring "annual reporting of expenses paid".
> 

I have no problem with that. As a suggestion, let's leave the text alone, and add

Any reimbursement of expenses to IAOC members for IAOC expenses will be reported in the minutes and in the annual reports by the IAOC Chair. 

(Such reports are required, and have been given in plenary.)

Marshall

Marshall

> Cheers,
> Adrian 
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