[sidr] additional interim meetings

["Murphy, Sandra" <[e-mail]>]

As the last few day's email explosion has shown, this is a complex topic, covering routing, security, operations, governance, policy, etc.  

The complexities mean more energy and time for debate is needed than is possible in IETF meetings.  Progress so far in the working group has been aided by intense lengthy discussions in-between the IETF meetings.  Those involved in the discussions were wg members, including half-a-dozen draft authors and individuals from IETF, ops, vendor, academic, research, etc.  

But the ADs were concerned about the effect on the open IETF process.

To continue the energy and continue to promote progress, several options were considered.  The ADs' eventual decision was that organizing frequent open interim meetings would be best, so that the entire wg could participate as they wished.

Interim meetings would be face-face meetings co-located with venues of communities of interest to this work (ie nanog, ripe, arin, etc.) when facilities are volunteered, or virtual meetings when volunteer hosts can not be found.

The idea is to meet to discuss thorny topics at length.  Agendas announced ahead of time, remote participation always available, minutes reported to the wg, proceedings published.  When webex is used, recordings will be taken.

This should function like regular IETF sidr meetings (but more often and with more remote participation).

Here is a suggested semi-schedule for the next several months.

30 April (chosen so as not to conflict with RIPE or ARIN in the preceding weeks)  (Likely important topic - the government oversight concerns at RIPE and mitigating possibilities, impacts of the ARIN and RIPE meeting)

6 Jun, co-located with NANOG (that is the Wed after NANOG ends - there are indications that nanog may be able to lend a room after noon.)

the last part of June: 25 Jun - 3 July

at one end or the other of the IETF (sort of like iegp meets at IETFs) in July

(not likely people will want to try to meet in August)

Then further out: mid-Sep, mid-October (maybe NANOG/ARIN, as a community of interest), IETF in November.

Interim meetings are not supported by the secretariat, so for face-face meetings we have to rely on volunteer organizations or hosts.  That will mean that some meetings will have no hosts (virtual) or will have hosts but be space bounded (limited face-face).  Remote participation will always be available.

Comments?

--Sandy, speaking as wg co-chair
   

(I begin traveling in a few hours, so replies to responses will be delayed)