Re: [Softwires] Softwire Interim Meeting

[David Ward <[e-mail]>]

All -
    We will be sending a note out later today on location/date choices. It
is infinitely complex given new year celebrations (causing booked/expensive
hotels), Apricot, 30 day announce/30 day IETF respite, a bit of travel
requirements by the ADs, etc. Sorry for the delays but, it is very difficult
to find something where we aren't clobbering something.

-DWard 


On 1/6/06 10:03 AM, "Farrell, Lee" <[e-mail]> wrote:

> The discussion on the Interim Meeting seems to have curtailed -- but I think I
> missed if any final decision/announcement was made.
> 
> Has the Hong Kong venue been agreed upon?
> 
> Lee
> 
> -----Original Message-----
> From: [e-mail] [mailto:[e-mail]] On Behalf
> Of JORDI PALET MARTINEZ
> Sent: Sunday, December 25, 2005 10:40 AM
> To: [e-mail]
> Subject: Re: [Softwires] Softwire Interim Meeting
> 
> Hi,
> 
> For me 6-7 in HK will be fine. It will be also feasible for me from Feb. 1st
> to 10th, in case it is easier for others.
> 
> I guess other interested participants need to speak up *now* and confirm what
> best fits to them.
> 
> Please, let's fix it now and avoid missing the deadlines again !
> 
> Regards,
> Jordi
> 
> 
> 
> 
>> De: Xing Li <[e-mail]>
>> Responder a: <[e-mail]>
>> Fecha: Sun, 25 Dec 2005 22:02:07 +0800
>> Para: Mark Townsley <[e-mail]>
>> CC: David Ward <[e-mail]>, <[e-mail]>,
>> "[e-mail]" <[e-mail]>, "Durand, Alain"
>> <[e-mail]>, Yong
>> <[e-mail]>, <[e-mail]>
>> Asunto: Re: [Softwires] Softwire Interim Meeting
>> 
>> Dear Mark and All,
>> 
>> Based on the suggestions received, with the help of CUHK, we can host
>> the interim meeting on Feb. 6-7.
>> 
>> --------------------------------------------------------------------
>> In summary,
>> 
>> Hong Kong: hosted by Chinese University of Hong Kong: Feb. 6-7 No cost
>> to participants for the meeting room.
>> 
>> Additional information,
>> 
>> The official Chinese new year holidays for the university are Jan
>> 28-31. For Feb 3 on wards, everything will be back to noraml.
>> 
>> For hotels, the hotel in Shatin is most convenient. The following is
>> some hotel information from a recent workshop at City Univ.
>>    http://www.cs.cityu.edu.hk/~wine2005/hotel.htm
>> These hotels should be close to the train stops, and hence should be
>> convenient.  For those who are more budget-minded, there might be some
>> guest house rooms on the campus of CUHK as well.
>> 
>> This is the official link to CUHK
>>    http://www.cuhk.edu.hk/v5/en/
>> There should be a map, and some info about campus shuttle bus.
>> The proposed meeting room is in the William Mong Engineering Building.
>> --------------------------------------------------------------------
>> 
>> Best regards,
>> 
>> Xing Li
>> CERNET
>> 
>> 
>> Mark Townsley wrote:
>> 
>>> 
>>> Thank you, Prof Li.
>>> 
>>> It's a little late to get the 30-day advance notice to everyone for a
>>> Jan 23 meeting. In fact, with the secretariat on vacation it is
>>> probably impossible to get this to ietf-announce in time even for Jan
>>> 24. Would the offer to host in HK be possible some days during the
>>> week of Feb 13? I'd like a little more list discussion now that we
>>> have more than one offer for hosting, and the US and Europe are now
>>> largely on vacation.
>>> 
>>> - Mark
>>> 
>>> Xing Li wrote:
>>> 
>>>> Dear Chairs,
>>>> 
>>>> As we scheduled in Vancouver meeting, we hope to have this interim
>>>> in Hong Kong. The Department of Information Engineering in Chinese
>>>> University of Hong Kong (CUHK) would like to host the meeting room.
>>>> The IE department has a couple of fairly large rooms in the new
>>>> engineering building that are not used for class rooms.  The normal
>>>> capacity of the room should be 70 people, with chairs, projector,
>>>> and possibility for break up meeting.  There are a couple of other
>>>> meeting rooms which can be used for break up meetings if necessary.
>>>> Although these are department rooms, we need to book it as early as
>>>> possible. We only need to acknowledge their support somehow as a
>>>> co-sponsor of the meeting.
>>>> 
>>>> By the way, Chinese New Year is on Jan. 29. At that time, most
>>>> Chinese may have a vacation of more than one week. We should
>>>> probably avoid the Chinese New Year days since there will be less
>>>> support - such as shuttle bus within the campus, restaurants, and
>>>> the help of some staff members here.
>>>> 
>>>> Hongkong has a well developed metro system (like Paris), and CUHK is
>>>> just at the University Station of Metro Black Line at the north of
>>>> HK. It is less than about half an hour to take metro from downtown
>>>> to CUHK, so individuals can live in most hotels in HK. One option
>>>> here is "Royal Park Hotel" (http://www.royalpark.com.hk/) at a big
>>>> shopping plaza, which is only two stops away along the Metro Black Line.
>>>> 
>>>> In summary,
>>>> 
>>>> Hong Kong: hosted by Chinese University of Hong Kong: Jan 23-24 or 24-25
>>>>     No cost to participants for the meeting room.
>>>> 
>>>> If you have any questions, please let us know.
>>>> 
>>>> Xing Li
>>>> 
>>>> David Ward wrote:
>>>> 
>>>>> All -
>>>>> 
>>>>> Apologies if anyone felt left out of the process, it wasn't the
>>>>> intent of the initial posting by Alain and myself on the proposed
>>>>> dates.
>>>>> Perhaps the
>>>>> wording was not adequate to represent what we wanted to convey
>>>>> which is
>>>>> below:
>>>>> Those that can host the event (provide the room - enough for 75,
>>>>> breakfast and lunch for all days) please reply to Alain and myself
>>>>> so that we can organize the posting of the available locations and
>>>>> dates. From that we will select the venue and dates that the most
>>>>> people can attend. Please have the host offers between Jan 23 and
>>>>> Feb 10th. So far, we have:
>>>>> 
>>>>> 
>>>>> San Jose, California (SJC) hosted by Cisco: Jan 23-24 or 24-25
>>>>>    No cost to participants for the meeting room and early and
>>>>> midday meal.
>>>>>    Voice conferencing will be made available if desired.
>>>>> 
>>>>> 
>>>>> NOTE: Since we were in Europe last time, it would be best if we
>>>>> were in Asia or Americas.
>>>>> 
>>>>> There is no binding to the initially proposed date unless
>>>>> significant number of folks have made their travel arrangements. If
>>>>> folks have made plans and they cannot be changed, please reply to
>>>>> Alain and myself. The reason this week was chosen is that it is the
>>>>> time and location our ADs could join us as they will both be in the
>>>>> Bay Area on other IESG work.  Note that the
>>>>> 26-27
>>>>> and 30-31 are not available due to either WG chair or AD conflict.
>>>>> 
>>>>> A couple of pragmatic reminders: there is little chance we can find
>>>>> a date and location that will satisfy everyone but, we will try our
>>>>> best to get the most people in a comfortable room that will not
>>>>> cost too much in travel expenses. Apologies in advance for folks
>>>>> that cannot make this meeting due to conflict or expense. All work
>>>>> will of course be published to the list for final approval and/or
>>>>> explanation.
>>>>> 
>>>>> We unfortunately have to finalize the location and dates by the
>>>>> 29th of December so, please get any further offers of hosting the
>>>>> meeting to us as soon as possible. Our initial delays were due to
>>>>> getting the problem statement into LC. Please don't forget to send
>>>>> any final comments to the list for inclusion. Spencer Dawkins has
>>>>> also graciously taken the token to check the grammar and
>>>>> readability of the document. Cutoff of the LC is the 31st of Dec.
>>>>> 
>>>>> Many thanks and apologies for the confusion.
>>>>> 
>>>>> -DWard, Alain
>>>>> 
>>>>> On 12/20/05 11:50 AM, "JORDI PALET MARTINEZ"
>>>>> <[e-mail]>
>>>>> wrote:
>>>>> 
>>>>>  
>>>>> 
>>>>>> Hi,
>>>>>> 
>>>>>> As I already indicated a few days ago by private email, I oppose
>>>>>> to those dates.
>>>>>> 
>>>>>> The reason is very simple. There has not been a democratic and
>>>>>> fair/open way to propose several dates so the participants
>>>>>> interested, and especially those that have been contributing more
>>>>>> during the last 2 years or so, can try to make a match which is
>>>>>> convenient for as many as them as possible.
>>>>>> 
>>>>>> I already suggested in Vancouver to the co-chairs that we need to
>>>>>> plan ahead candidate dates and venue (at that time Hong Kong was
>>>>>> suggested). I was ignored, and I was polite to avoid coming into
>>>>>> the mailing list to raise the situation for the benefit of all and
>>>>>> clearly that has been not a good decision from my side.
>>>>>> 
>>>>>> Basically I¹ve proposed the following dates:
>>>>>>  
>>>>>> 
>>>>>>>>>> - 26-27, January
>>>>>>>>>> - 30-31, January
>>>>>>>>>> - 1-3, February
>>>>>>>>>> - 16-17, February
>>>>>>>>>>         
>>>>>>>>> 
>>>>>>>>> 
>>>>>> As you can see, the first of them is right after the actual
>>>>>> proposal (the idea was having this meeting before middle of Feb
>>>>>> anyway).
>>>>>> 
>>>>>> Of course, if we want to have a good meeting, clearly we will like
>>>>>> to have all the participants with candidate solution, otherwise,
>>>>>> the meeting discussion will need to be repeated across the list
>>>>>> for the missing candidate solutions, and it means that we will not
>>>>>> achieve the meeting goals of moving faster.
>>>>>> 
>>>>>> Furthermore, according to latest review of the IETF TAO document
>>>>>> (draft-hoffman-taobis-01.txt) the Interim meetings:
>>>>>> "Location and timing need to allow fair access for all
>>>>>> participants". This seems to follow the idea of RFC2418 on this
>>>>>> topic.
>>>>>> 
>>>>>> Similarly, 
>>>>>> http://www.ietf.org/IESG/STATEMENTS/Interim-meetings.txt
>>>>>> (IESG
>>>>>> guidance on interim IETF Working Group meetings and conference
>>>>>> calls), summarize that they must be scheduled (location/timing)
>>>>>> with fair access for all WG participants.
>>>>>> 
>>>>>> This has *NOT* been the case. The mistake of the lack of planning,
>>>>>> when it could have been done, has broken the fair access to the
>>>>>> meeting for all WG participants. Also, planning definitively will
>>>>>> have impacted positively in the review of the problem statement
>>>>>> document towards the last call, which was a prerequisite in order
>>>>>> to convey into this meeting.
>>>>>> 
>>>>>> I hope we can now look, open and democratically, into candidate
>>>>>> dates for all the interested participants to arrange this.
>>>>>> 
>>>>>> Regards,
>>>>>> Jordi
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> De: "Durand, Alain" <[e-mail]> Responder a:
>>>>>> <[e-mail]>
>>>>>> Fecha: Wed, 14 Dec 2005 14:53:17 -0500
>>>>>> Para: <[e-mail]>, David Ward <[e-mail]>
>>>>>> Conversación: Softwire Interim Meeting
>>>>>> Asunto: [Softwires] Softwire Interim Meeting
>>>>>> 
>>>>>> As announced in Vancouver, we are going to hold a softwire interim
>>>>>> meeting in January.
>>>>>> The agenda will be the analysis of candidate solutions against the
>>>>>> softwire problem statement currrently in last call.
>>>>>> 
>>>>>> It will be in California, Bay Area, most probably at Cisco in San
>>>>>> Jose, the week of Jan 23rd to 27th.
>>>>>> 
>>>>>> We are looking at a 2 day meeting and we have a choice of either:
>>>>>> a) Monday 23rd, Tueday 24th
>>>>>> b) Tuesday 24th, Wednesday 25th
>>>>>> 
>>>>>> Please let the chairs know if you have any strong preference for
>>>>>> either of those options by the end of this week.
>>>>>> 
>>>>>> I will announce the definitive dates and exact location on Monday
>>>>>> next week.
>>>>>> 
>>>>>>  - Alain & David.
>>>>>> 
>>>>>> 
>>>>>> _______________________________________________
>>>>>> Softwires mailing list
>>>>>> [e-mail]
>>>>>> https://www1.ietf.org/mailman/listinfo/softwires
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> 
>>>>>> _______________________________________________
>>>>>> Softwires mailing list
>>>>>> [e-mail]
>>>>>> https://www1.ietf.org/mailman/listinfo/softwires
>>>>>> 
>>>>>>   
>>>>> 
>>>>> 
>>>>> 
>>>>> _______________________________________________
>>>>> Softwires mailing list
>>>>> [e-mail]
>>>>> https://www1.ietf.org/mailman/listinfo/softwires
>>>>> 
>>>>> 
>>>>> 
>>>>>  
>>>>> 
>>>> 
>>> 
>>> 
>>> 
>> 
>> 
> 
> 
> 
> 
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