Re: [Softwires] Softwire Interim Meeting

[Marshall Eubanks <[e-mail]>]

Note that SANOG is January 23-24 in Mumbai, and it is a lot easier to  
get from Mumbai to Hong Kong than Mumbai to
San Jose. If it was Jan 26-27 in Hong Kong I might be able to attend,  
and I know of some others at SANOG
who might be as well. Is there any  chance a Hong Kong meeting could  
be delayed until Jan 26-27 ?

Regards
Marshall Eubanks



On Dec 23, 2005, at 9:36 AM, Xing Li wrote:

> Dear Chairs,
>
> As we scheduled in Vancouver meeting, we hope to have this interim
> in Hong Kong. The Department of Information Engineering in Chinese  
> University of Hong Kong (CUHK) would like to host the meeting room.
> The IE department has a couple of fairly large rooms in the new
> engineering building that are not used for class rooms.  The normal
> capacity of the room should be 70 people, with chairs, projector,
> and possibility for break up meeting.  There are a couple of other
> meeting rooms which can be used for break up meetings if necessary.
> Although these are department rooms, we need to book it as early as
> possible. We only need to acknowledge their support somehow as a co- 
> sponsor of the meeting.
>
> By the way, Chinese New Year is on Jan. 29. At that time, most Chinese
> may have a vacation of more than one week. We should probably avoid  
> the Chinese New Year days since there will be less support - such  
> as shuttle bus within the campus, restaurants, and the help of some  
> staff members here.
>
> Hongkong has a well developed metro system (like Paris), and CUHK  
> is just at the University Station of Metro Black Line at the north  
> of HK. It is less than about half an hour to take metro from  
> downtown to CUHK, so individuals can live in most hotels in HK. One  
> option here is "Royal Park Hotel" (http://www.royalpark.com.hk/) at  
> a big shopping plaza, which is only two stops away along the Metro  
> Black Line.
>
> In summary,
>
> Hong Kong: hosted by Chinese University of Hong Kong: Jan 23-24 or  
> 24-25
>     No cost to participants for the meeting room.
>
> If you have any questions, please let us know.
>
> Xing Li
>
> David Ward wrote:
>
>> All -
>>
>> Apologies if anyone felt left out of the process, it wasn't the  
>> intent of
>> the initial posting by Alain and myself on the proposed dates.  
>> Perhaps the
>> wording was not adequate to represent what we wanted to convey  
>> which is
>> below:
>> Those that can host the event (provide the room - enough for 75,  
>> breakfast
>> and lunch for all days) please reply to Alain and myself so that  
>> we can
>> organize the posting of the available locations and dates. From  
>> that we will
>> select the venue and dates that the most people can attend. Please  
>> have the
>> host offers between Jan 23 and Feb 10th. So far, we have:
>>
>>
>> San Jose, California (SJC) hosted by Cisco: Jan 23-24 or 24-25
>>    No cost to participants for the meeting room and early and  
>> midday meal.
>>    Voice conferencing will be made available if desired.
>>
>>
>> NOTE: Since we were in Europe last time, it would be best if we  
>> were in Asia
>> or Americas.
>>
>> There is no binding to the initially proposed date unless  
>> significant number
>> of folks have made their travel arrangements. If folks have made  
>> plans and
>> they cannot be changed, please reply to Alain and myself. The  
>> reason this
>> week was chosen is that it is the time and location our ADs could  
>> join us as
>> they will both be in the Bay Area on other IESG work.  Note that  
>> the 26-27
>> and 30-31 are not available due to either WG chair or AD conflict.
>>
>> A couple of pragmatic reminders: there is little chance we can  
>> find a date
>> and location that will satisfy everyone but, we will try our best  
>> to get the
>> most people in a comfortable room that will not cost too much in  
>> travel
>> expenses. Apologies in advance for folks that cannot make this  
>> meeting due
>> to conflict or expense. All work will of course be published to  
>> the list for
>> final approval and/or explanation.
>>
>> We unfortunately have to finalize the location and dates by the  
>> 29th of
>> December so, please get any further offers of hosting the meeting  
>> to us as
>> soon as possible. Our initial delays were due to getting the problem
>> statement into LC. Please don't forget to send any final comments  
>> to the
>> list for inclusion. Spencer Dawkins has also graciously taken the  
>> token to
>> check the grammar and readability of the document. Cutoff of the  
>> LC is the
>> 31st of Dec.
>>
>> Many thanks and apologies for the confusion.
>>
>> -DWard, Alain
>>
>> On 12/20/05 11:50 AM, "JORDI PALET MARTINEZ"  
>> <[e-mail]>
>> wrote:
>>
>>
>>> Hi,
>>>
>>> As I already indicated a few days ago by private email, I oppose  
>>> to those
>>> dates.
>>>
>>> The reason is very simple. There has not been a democratic and  
>>> fair/open way
>>> to propose several dates so the participants interested, and  
>>> especially
>>> those that have been contributing more during the last 2 years or  
>>> so, can
>>> try to make a match which is convenient for as many as them as  
>>> possible.
>>>
>>> I already suggested in Vancouver to the co-chairs that we need to  
>>> plan ahead
>>> candidate dates and venue (at that time Hong Kong was suggested).  
>>> I was
>>> ignored, and I was polite to avoid coming into the mailing list  
>>> to raise the
>>> situation for the benefit of all and clearly that has been not a  
>>> good
>>> decision from my side.
>>>
>>> Basically I¹ve proposed the following dates:
>>>
>>>>>>> - 26-27, January
>>>>>>> - 30-31, January
>>>>>>> - 1-3, February
>>>>>>> - 16-17, February
>>>>>>>
>>> As you can see, the first of them is right after the actual  
>>> proposal (the
>>> idea was having this meeting before middle of Feb anyway).
>>>
>>> Of course, if we want to have a good meeting, clearly we will  
>>> like to have
>>> all the participants with candidate solution, otherwise, the meeting
>>> discussion will need to be repeated across the list for the missing
>>> candidate solutions, and it means that we will not achieve the  
>>> meeting goals
>>> of moving faster.
>>>
>>> Furthermore, according to latest review of the IETF TAO document
>>> (draft-hoffman-taobis-01.txt) the Interim meetings:
>>> "Location and timing need to allow fair access for all  
>>> participants". This
>>> seems to follow the idea of RFC2418 on this topic.
>>>
>>> Similarly, http://www.ietf.org/IESG/STATEMENTS/Interim- 
>>> meetings.txt (IESG
>>> guidance on interim IETF Working Group meetings and conference  
>>> calls),
>>> summarize that they must be scheduled (location/timing) with fair  
>>> access for
>>> all WG participants.
>>>
>>> This has *NOT* been the case. The mistake of the lack of  
>>> planning, when it
>>> could have been done, has broken the fair access to the meeting  
>>> for all WG
>>> participants. Also, planning definitively will have impacted  
>>> positively in
>>> the review of the problem statement document towards the last  
>>> call, which
>>> was a prerequisite in order to convey into this meeting.
>>>
>>> I hope we can now look, open and democratically, into candidate  
>>> dates for
>>> all the interested participants to arrange this.
>>>
>>> Regards,
>>> Jordi
>>>
>>>
>>>
>>>
>>>
>>> De: "Durand, Alain" <[e-mail]>
>>> Responder a: <[e-mail]>
>>> Fecha: Wed, 14 Dec 2005 14:53:17 -0500
>>> Para: <[e-mail]>, David Ward <[e-mail]>
>>> Conversación: Softwire Interim Meeting
>>> Asunto: [Softwires] Softwire Interim Meeting
>>>
>>> As announced in Vancouver, we are going to hold a softwire  
>>> interim meeting
>>> in January.
>>> The agenda will be the analysis of candidate solutions against  
>>> the softwire
>>> problem statement
>>> currrently in last call.
>>>
>>> It will be in California, Bay Area, most probably at Cisco in San  
>>> Jose, the
>>> week of Jan 23rd to 27th.
>>>
>>> We are looking at a 2 day meeting and we have a choice of either:
>>> a) Monday 23rd, Tueday 24th
>>> b) Tuesday 24th, Wednesday 25th
>>>
>>> Please let the chairs know if you have any strong preference for  
>>> either of
>>> those options
>>> by the end of this week.
>>>
>>> I will announce the definitive dates and exact location on Monday  
>>> next week.
>>>
>>>  - Alain & David.
>>>
>>>
>>> _______________________________________________
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>>>
>>>
>>>
>>>
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>>>
>>
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