Re: [Softwires] Softwire Interim Meeting

[Xing Li <[e-mail]>]

Dear Mark and All,

Based on the suggestions received, with the help of CUHK, we can host 
the interim
meeting on Feb. 6-7.

--------------------------------------------------------------------
In summary,

Hong Kong: hosted by Chinese University of Hong Kong: Feb. 6-7
No cost to participants for the meeting room.

Additional information,

The official Chinese new year holidays for the university are
Jan 28-31. For Feb 3 on wards, everything will
be back to noraml.

For hotels, the hotel in Shatin is most convenient. The following
is some hotel information from a recent workshop at City Univ.
   http://www.cs.cityu.edu.hk/~wine2005/hotel.htm
These hotels should be close to the train stops, and hence should
be convenient.  For those who are more budget-minded, there might
be some guest house rooms on the campus of CUHK as well.

This is the official link to CUHK
   http://www.cuhk.edu.hk/v5/en/
There should be a map, and some info about campus shuttle bus.
The proposed meeting room is in the William Mong Engineering Building.
--------------------------------------------------------------------

Best regards,

Xing Li
CERNET


Mark Townsley wrote:

>
> Thank you, Prof Li.
>
> It's a little late to get the 30-day advance notice to everyone for a 
> Jan 23 meeting. In fact, with the secretariat on vacation it is 
> probably impossible to get this to ietf-announce in time even for Jan 
> 24. Would the offer to host in HK be possible some days during the 
> week of Feb 13? I'd like a little more list discussion now that we 
> have more than one offer for hosting, and the US and Europe are now 
> largely on vacation.
>
> - Mark
>
> Xing Li wrote:
>
>> Dear Chairs,
>>
>> As we scheduled in Vancouver meeting, we hope to have this interim
>> in Hong Kong. The Department of Information Engineering in Chinese 
>> University of Hong Kong (CUHK) would like to host the meeting room.
>> The IE department has a couple of fairly large rooms in the new
>> engineering building that are not used for class rooms.  The normal
>> capacity of the room should be 70 people, with chairs, projector,
>> and possibility for break up meeting.  There are a couple of other
>> meeting rooms which can be used for break up meetings if necessary.
>> Although these are department rooms, we need to book it as early as
>> possible. We only need to acknowledge their support somehow as a 
>> co-sponsor of the meeting.
>>
>> By the way, Chinese New Year is on Jan. 29. At that time, most Chinese
>> may have a vacation of more than one week. We should probably avoid 
>> the Chinese New Year days since there will be less support - such as 
>> shuttle bus within the campus, restaurants, and the help of some 
>> staff members here.
>>
>> Hongkong has a well developed metro system (like Paris), and CUHK is 
>> just at the University Station of Metro Black Line at the north of 
>> HK. It is less than about half an hour to take metro from downtown to 
>> CUHK, so individuals can live in most hotels in HK. One option here 
>> is "Royal Park Hotel" (http://www.royalpark.com.hk/) at a big 
>> shopping plaza, which is only two stops away along the Metro Black Line.
>>
>> In summary,
>>
>> Hong Kong: hosted by Chinese University of Hong Kong: Jan 23-24 or 24-25
>>     No cost to participants for the meeting room.
>>
>> If you have any questions, please let us know.
>>
>> Xing Li
>>
>> David Ward wrote:
>>
>>> All -
>>>
>>> Apologies if anyone felt left out of the process, it wasn't the 
>>> intent of
>>> the initial posting by Alain and myself on the proposed dates. 
>>> Perhaps the
>>> wording was not adequate to represent what we wanted to convey which is
>>> below:
>>> Those that can host the event (provide the room - enough for 75, 
>>> breakfast
>>> and lunch for all days) please reply to Alain and myself so that we can
>>> organize the posting of the available locations and dates. From that 
>>> we will
>>> select the venue and dates that the most people can attend. Please 
>>> have the
>>> host offers between Jan 23 and Feb 10th. So far, we have:
>>>
>>>
>>> San Jose, California (SJC) hosted by Cisco: Jan 23-24 or 24-25
>>>    No cost to participants for the meeting room and early and midday 
>>> meal.
>>>    Voice conferencing will be made available if desired.
>>>
>>>
>>> NOTE: Since we were in Europe last time, it would be best if we were 
>>> in Asia
>>> or Americas.
>>>
>>> There is no binding to the initially proposed date unless 
>>> significant number
>>> of folks have made their travel arrangements. If folks have made 
>>> plans and
>>> they cannot be changed, please reply to Alain and myself. The reason 
>>> this
>>> week was chosen is that it is the time and location our ADs could 
>>> join us as
>>> they will both be in the Bay Area on other IESG work.  Note that the 
>>> 26-27
>>> and 30-31 are not available due to either WG chair or AD conflict.
>>>
>>> A couple of pragmatic reminders: there is little chance we can find 
>>> a date
>>> and location that will satisfy everyone but, we will try our best to 
>>> get the
>>> most people in a comfortable room that will not cost too much in travel
>>> expenses. Apologies in advance for folks that cannot make this 
>>> meeting due
>>> to conflict or expense. All work will of course be published to the 
>>> list for
>>> final approval and/or explanation.
>>>
>>> We unfortunately have to finalize the location and dates by the 29th of
>>> December so, please get any further offers of hosting the meeting to 
>>> us as
>>> soon as possible. Our initial delays were due to getting the problem
>>> statement into LC. Please don't forget to send any final comments to 
>>> the
>>> list for inclusion. Spencer Dawkins has also graciously taken the 
>>> token to
>>> check the grammar and readability of the document. Cutoff of the LC 
>>> is the
>>> 31st of Dec.
>>>
>>> Many thanks and apologies for the confusion.
>>>
>>> -DWard, Alain
>>>
>>> On 12/20/05 11:50 AM, "JORDI PALET MARTINEZ" 
>>> <[e-mail]>
>>> wrote:
>>>
>>>  
>>>
>>>> Hi,
>>>>
>>>> As I already indicated a few days ago by private email, I oppose to 
>>>> those
>>>> dates.
>>>>
>>>> The reason is very simple. There has not been a democratic and 
>>>> fair/open way
>>>> to propose several dates so the participants interested, and 
>>>> especially
>>>> those that have been contributing more during the last 2 years or 
>>>> so, can
>>>> try to make a match which is convenient for as many as them as 
>>>> possible.
>>>>
>>>> I already suggested in Vancouver to the co-chairs that we need to 
>>>> plan ahead
>>>> candidate dates and venue (at that time Hong Kong was suggested). I 
>>>> was
>>>> ignored, and I was polite to avoid coming into the mailing list to 
>>>> raise the
>>>> situation for the benefit of all and clearly that has been not a good
>>>> decision from my side.
>>>>
>>>> Basically I¹ve proposed the following dates:
>>>>  
>>>>
>>>>>>>> - 26-27, January
>>>>>>>> - 30-31, January
>>>>>>>> - 1-3, February
>>>>>>>> - 16-17, February
>>>>>>>>           
>>>>>>>
>>>>>>>
>>>> As you can see, the first of them is right after the actual 
>>>> proposal (the
>>>> idea was having this meeting before middle of Feb anyway).
>>>>
>>>> Of course, if we want to have a good meeting, clearly we will like 
>>>> to have
>>>> all the participants with candidate solution, otherwise, the meeting
>>>> discussion will need to be repeated across the list for the missing
>>>> candidate solutions, and it means that we will not achieve the 
>>>> meeting goals
>>>> of moving faster.
>>>>
>>>> Furthermore, according to latest review of the IETF TAO document
>>>> (draft-hoffman-taobis-01.txt) the Interim meetings:
>>>> "Location and timing need to allow fair access for all 
>>>> participants". This
>>>> seems to follow the idea of RFC2418 on this topic.
>>>>
>>>> Similarly, http://www.ietf.org/IESG/STATEMENTS/Interim-meetings.txt 
>>>> (IESG
>>>> guidance on interim IETF Working Group meetings and conference calls),
>>>> summarize that they must be scheduled (location/timing) with fair 
>>>> access for
>>>> all WG participants.
>>>>
>>>> This has *NOT* been the case. The mistake of the lack of planning, 
>>>> when it
>>>> could have been done, has broken the fair access to the meeting for 
>>>> all WG
>>>> participants. Also, planning definitively will have impacted 
>>>> positively in
>>>> the review of the problem statement document towards the last call, 
>>>> which
>>>> was a prerequisite in order to convey into this meeting.
>>>>
>>>> I hope we can now look, open and democratically, into candidate 
>>>> dates for
>>>> all the interested participants to arrange this.
>>>>
>>>> Regards,
>>>> Jordi
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> De: "Durand, Alain" <[e-mail]>
>>>> Responder a: <[e-mail]>
>>>> Fecha: Wed, 14 Dec 2005 14:53:17 -0500
>>>> Para: <[e-mail]>, David Ward <[e-mail]>
>>>> Conversación: Softwire Interim Meeting
>>>> Asunto: [Softwires] Softwire Interim Meeting
>>>>
>>>> As announced in Vancouver, we are going to hold a softwire interim 
>>>> meeting
>>>> in January.
>>>> The agenda will be the analysis of candidate solutions against the 
>>>> softwire
>>>> problem statement
>>>> currrently in last call.
>>>>
>>>> It will be in California, Bay Area, most probably at Cisco in San 
>>>> Jose, the
>>>> week of Jan 23rd to 27th.
>>>>
>>>> We are looking at a 2 day meeting and we have a choice of either:
>>>> a) Monday 23rd, Tueday 24th
>>>> b) Tuesday 24th, Wednesday 25th
>>>>
>>>> Please let the chairs know if you have any strong preference for 
>>>> either of
>>>> those options
>>>> by the end of this week.
>>>>
>>>> I will announce the definitive dates and exact location on Monday 
>>>> next week.
>>>>
>>>>  - Alain & David.
>>>>
>>>>
>>>> _______________________________________________
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>>>>
>>>>
>>>>
>>>>
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>>>>   
>>>
>>>
>>>
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>>>
>>>
>>>  
>>>
>>
>
>
>



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