Re: [Softwires] Softwire Interim Meeting

[Mark Townsley <[e-mail]>]

Thank you, Prof Li.

It's a little late to get the 30-day advance notice to everyone for a 
Jan 23 meeting. In fact, with the secretariat on vacation it is probably 
impossible to get this to ietf-announce in time even for Jan 24. Would 
the offer to host in HK be possible some days during the week of Feb 13? 
I'd like a little more list discussion now that we have more than one 
offer for hosting, and the US and Europe are now largely on vacation.

- Mark

Xing Li wrote:

> Dear Chairs,
>
> As we scheduled in Vancouver meeting, we hope to have this interim
> in Hong Kong. The Department of Information Engineering in Chinese 
> University of Hong Kong (CUHK) would like to host the meeting room.
> The IE department has a couple of fairly large rooms in the new
> engineering building that are not used for class rooms.  The normal
> capacity of the room should be 70 people, with chairs, projector,
> and possibility for break up meeting.  There are a couple of other
> meeting rooms which can be used for break up meetings if necessary.
> Although these are department rooms, we need to book it as early as
> possible. We only need to acknowledge their support somehow as a 
> co-sponsor of the meeting.
>
> By the way, Chinese New Year is on Jan. 29. At that time, most Chinese
> may have a vacation of more than one week. We should probably avoid 
> the Chinese New Year days since there will be less support - such as 
> shuttle bus within the campus, restaurants, and the help of some staff 
> members here.
>
> Hongkong has a well developed metro system (like Paris), and CUHK is 
> just at the University Station of Metro Black Line at the north of HK. 
> It is less than about half an hour to take metro from downtown to 
> CUHK, so individuals can live in most hotels in HK. One option here is 
> "Royal Park Hotel" (http://www.royalpark.com.hk/) at a big shopping 
> plaza, which is only two stops away along the Metro Black Line.
>
> In summary,
>
> Hong Kong: hosted by Chinese University of Hong Kong: Jan 23-24 or 24-25
>     No cost to participants for the meeting room.
>
> If you have any questions, please let us know.
>
> Xing Li
>
> David Ward wrote:
>
>> All -
>>
>> Apologies if anyone felt left out of the process, it wasn't the 
>> intent of
>> the initial posting by Alain and myself on the proposed dates. 
>> Perhaps the
>> wording was not adequate to represent what we wanted to convey which is
>> below:
>> Those that can host the event (provide the room - enough for 75, 
>> breakfast
>> and lunch for all days) please reply to Alain and myself so that we can
>> organize the posting of the available locations and dates. From that 
>> we will
>> select the venue and dates that the most people can attend. Please 
>> have the
>> host offers between Jan 23 and Feb 10th. So far, we have:
>>
>>
>> San Jose, California (SJC) hosted by Cisco: Jan 23-24 or 24-25
>>    No cost to participants for the meeting room and early and midday 
>> meal.
>>    Voice conferencing will be made available if desired.
>>
>>
>> NOTE: Since we were in Europe last time, it would be best if we were 
>> in Asia
>> or Americas.
>>
>> There is no binding to the initially proposed date unless significant 
>> number
>> of folks have made their travel arrangements. If folks have made 
>> plans and
>> they cannot be changed, please reply to Alain and myself. The reason 
>> this
>> week was chosen is that it is the time and location our ADs could 
>> join us as
>> they will both be in the Bay Area on other IESG work.  Note that the 
>> 26-27
>> and 30-31 are not available due to either WG chair or AD conflict.
>>
>> A couple of pragmatic reminders: there is little chance we can find a 
>> date
>> and location that will satisfy everyone but, we will try our best to 
>> get the
>> most people in a comfortable room that will not cost too much in travel
>> expenses. Apologies in advance for folks that cannot make this 
>> meeting due
>> to conflict or expense. All work will of course be published to the 
>> list for
>> final approval and/or explanation.
>>
>> We unfortunately have to finalize the location and dates by the 29th of
>> December so, please get any further offers of hosting the meeting to 
>> us as
>> soon as possible. Our initial delays were due to getting the problem
>> statement into LC. Please don't forget to send any final comments to the
>> list for inclusion. Spencer Dawkins has also graciously taken the 
>> token to
>> check the grammar and readability of the document. Cutoff of the LC 
>> is the
>> 31st of Dec.
>>
>> Many thanks and apologies for the confusion.
>>
>> -DWard, Alain
>>
>> On 12/20/05 11:50 AM, "JORDI PALET MARTINEZ" 
>> <[e-mail]>
>> wrote:
>>
>>  
>>
>>> Hi,
>>>
>>> As I already indicated a few days ago by private email, I oppose to 
>>> those
>>> dates.
>>>
>>> The reason is very simple. There has not been a democratic and 
>>> fair/open way
>>> to propose several dates so the participants interested, and especially
>>> those that have been contributing more during the last 2 years or 
>>> so, can
>>> try to make a match which is convenient for as many as them as 
>>> possible.
>>>
>>> I already suggested in Vancouver to the co-chairs that we need to 
>>> plan ahead
>>> candidate dates and venue (at that time Hong Kong was suggested). I was
>>> ignored, and I was polite to avoid coming into the mailing list to 
>>> raise the
>>> situation for the benefit of all and clearly that has been not a good
>>> decision from my side.
>>>
>>> Basically I¹ve proposed the following dates:
>>>   
>>>
>>>>>>> - 26-27, January
>>>>>>> - 30-31, January
>>>>>>> - 1-3, February
>>>>>>> - 16-17, February
>>>>>>>           
>>>>>>
>>> As you can see, the first of them is right after the actual proposal 
>>> (the
>>> idea was having this meeting before middle of Feb anyway).
>>>
>>> Of course, if we want to have a good meeting, clearly we will like 
>>> to have
>>> all the participants with candidate solution, otherwise, the meeting
>>> discussion will need to be repeated across the list for the missing
>>> candidate solutions, and it means that we will not achieve the 
>>> meeting goals
>>> of moving faster.
>>>
>>> Furthermore, according to latest review of the IETF TAO document
>>> (draft-hoffman-taobis-01.txt) the Interim meetings:
>>> "Location and timing need to allow fair access for all 
>>> participants". This
>>> seems to follow the idea of RFC2418 on this topic.
>>>
>>> Similarly, http://www.ietf.org/IESG/STATEMENTS/Interim-meetings.txt 
>>> (IESG
>>> guidance on interim IETF Working Group meetings and conference calls),
>>> summarize that they must be scheduled (location/timing) with fair 
>>> access for
>>> all WG participants.
>>>
>>> This has *NOT* been the case. The mistake of the lack of planning, 
>>> when it
>>> could have been done, has broken the fair access to the meeting for 
>>> all WG
>>> participants. Also, planning definitively will have impacted 
>>> positively in
>>> the review of the problem statement document towards the last call, 
>>> which
>>> was a prerequisite in order to convey into this meeting.
>>>
>>> I hope we can now look, open and democratically, into candidate 
>>> dates for
>>> all the interested participants to arrange this.
>>>
>>> Regards,
>>> Jordi
>>>
>>>
>>>
>>>
>>>
>>> De: "Durand, Alain" <[e-mail]>
>>> Responder a: <[e-mail]>
>>> Fecha: Wed, 14 Dec 2005 14:53:17 -0500
>>> Para: <[e-mail]>, David Ward <[e-mail]>
>>> Conversación: Softwire Interim Meeting
>>> Asunto: [Softwires] Softwire Interim Meeting
>>>
>>> As announced in Vancouver, we are going to hold a softwire interim 
>>> meeting
>>> in January.
>>> The agenda will be the analysis of candidate solutions against the 
>>> softwire
>>> problem statement
>>> currrently in last call.
>>>
>>> It will be in California, Bay Area, most probably at Cisco in San 
>>> Jose, the
>>> week of Jan 23rd to 27th.
>>>
>>> We are looking at a 2 day meeting and we have a choice of either:
>>> a) Monday 23rd, Tueday 24th
>>> b) Tuesday 24th, Wednesday 25th
>>>
>>> Please let the chairs know if you have any strong preference for 
>>> either of
>>> those options
>>> by the end of this week.
>>>
>>> I will announce the definitive dates and exact location on Monday 
>>> next week.
>>>
>>>  - Alain & David.
>>>
>>>
>>> _______________________________________________
>>> Softwires mailing list
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>>> https://www1.ietf.org/mailman/listinfo/softwires
>>>
>>>
>>>
>>>
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>>>
>>>   
>>
>>
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>>
>>  
>>
>

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