Re: [Softwires] Softwire Interim Meeting

[JORDI PALET MARTINEZ <[e-mail]>]

Hi Marshall,

This was one of my suggestions back early November, now I guess it too late,
as conflicts with other meetings (which have been scheduled ahead of ours
due to the lack of planning) and also because the one-month prior
announcement rule for Interim meetings, so the savings of making it
back-to-back, either in Mumbai or in HK are lost ...

Regards,
Jordi




> De: Marshall Eubanks <[e-mail]>
> Responder a: <[e-mail]>
> Fecha: Fri, 23 Dec 2005 10:37:57 -0500
> Para: Xing Li <[e-mail]>
> CC: "Durand, Alain" <[e-mail]>, "[e-mail]"
> <[e-mail]>, <[e-mail]>, Yong
> <[e-mail]>
> Asunto: Re: [Softwires] Softwire Interim Meeting
> 
> Note that SANOG is January 23-24 in Mumbai, and it is a lot easier to
> get from Mumbai to Hong Kong than Mumbai to
> San Jose. If it was Jan 26-27 in Hong Kong I might be able to attend,
> and I know of some others at SANOG
> who might be as well. Is there any  chance a Hong Kong meeting could
> be delayed until Jan 26-27 ?
> 
> Regards
> Marshall Eubanks
> 
> 
> 
> On Dec 23, 2005, at 9:36 AM, Xing Li wrote:
> 
>> Dear Chairs,
>> 
>> As we scheduled in Vancouver meeting, we hope to have this interim
>> in Hong Kong. The Department of Information Engineering in Chinese
>> University of Hong Kong (CUHK) would like to host the meeting room.
>> The IE department has a couple of fairly large rooms in the new
>> engineering building that are not used for class rooms.  The normal
>> capacity of the room should be 70 people, with chairs, projector,
>> and possibility for break up meeting.  There are a couple of other
>> meeting rooms which can be used for break up meetings if necessary.
>> Although these are department rooms, we need to book it as early as
>> possible. We only need to acknowledge their support somehow as a co-
>> sponsor of the meeting.
>> 
>> By the way, Chinese New Year is on Jan. 29. At that time, most Chinese
>> may have a vacation of more than one week. We should probably avoid
>> the Chinese New Year days since there will be less support - such
>> as shuttle bus within the campus, restaurants, and the help of some
>> staff members here.
>> 
>> Hongkong has a well developed metro system (like Paris), and CUHK
>> is just at the University Station of Metro Black Line at the north
>> of HK. It is less than about half an hour to take metro from
>> downtown to CUHK, so individuals can live in most hotels in HK. One
>> option here is "Royal Park Hotel" (http://www.royalpark.com.hk/) at
>> a big shopping plaza, which is only two stops away along the Metro
>> Black Line.
>> 
>> In summary,
>> 
>> Hong Kong: hosted by Chinese University of Hong Kong: Jan 23-24 or
>> 24-25
>>     No cost to participants for the meeting room.
>> 
>> If you have any questions, please let us know.
>> 
>> Xing Li
>> 
>> David Ward wrote:
>> 
>>> All -
>>> 
>>> Apologies if anyone felt left out of the process, it wasn't the
>>> intent of
>>> the initial posting by Alain and myself on the proposed dates.
>>> Perhaps the
>>> wording was not adequate to represent what we wanted to convey
>>> which is
>>> below:
>>> Those that can host the event (provide the room - enough for 75,
>>> breakfast
>>> and lunch for all days) please reply to Alain and myself so that
>>> we can
>>> organize the posting of the available locations and dates. From
>>> that we will
>>> select the venue and dates that the most people can attend. Please
>>> have the
>>> host offers between Jan 23 and Feb 10th. So far, we have:
>>> 
>>> 
>>> San Jose, California (SJC) hosted by Cisco: Jan 23-24 or 24-25
>>>    No cost to participants for the meeting room and early and
>>> midday meal.
>>>    Voice conferencing will be made available if desired.
>>> 
>>> 
>>> NOTE: Since we were in Europe last time, it would be best if we
>>> were in Asia
>>> or Americas.
>>> 
>>> There is no binding to the initially proposed date unless
>>> significant number
>>> of folks have made their travel arrangements. If folks have made
>>> plans and
>>> they cannot be changed, please reply to Alain and myself. The
>>> reason this
>>> week was chosen is that it is the time and location our ADs could
>>> join us as
>>> they will both be in the Bay Area on other IESG work.  Note that
>>> the 26-27
>>> and 30-31 are not available due to either WG chair or AD conflict.
>>> 
>>> A couple of pragmatic reminders: there is little chance we can
>>> find a date
>>> and location that will satisfy everyone but, we will try our best
>>> to get the
>>> most people in a comfortable room that will not cost too much in
>>> travel
>>> expenses. Apologies in advance for folks that cannot make this
>>> meeting due
>>> to conflict or expense. All work will of course be published to
>>> the list for
>>> final approval and/or explanation.
>>> 
>>> We unfortunately have to finalize the location and dates by the
>>> 29th of
>>> December so, please get any further offers of hosting the meeting
>>> to us as
>>> soon as possible. Our initial delays were due to getting the problem
>>> statement into LC. Please don't forget to send any final comments
>>> to the
>>> list for inclusion. Spencer Dawkins has also graciously taken the
>>> token to
>>> check the grammar and readability of the document. Cutoff of the
>>> LC is the
>>> 31st of Dec.
>>> 
>>> Many thanks and apologies for the confusion.
>>> 
>>> -DWard, Alain
>>> 
>>> On 12/20/05 11:50 AM, "JORDI PALET MARTINEZ"
>>> <[e-mail]>
>>> wrote:
>>> 
>>> 
>>>> Hi,
>>>> 
>>>> As I already indicated a few days ago by private email, I oppose
>>>> to those
>>>> dates.
>>>> 
>>>> The reason is very simple. There has not been a democratic and
>>>> fair/open way
>>>> to propose several dates so the participants interested, and
>>>> especially
>>>> those that have been contributing more during the last 2 years or
>>>> so, can
>>>> try to make a match which is convenient for as many as them as
>>>> possible.
>>>> 
>>>> I already suggested in Vancouver to the co-chairs that we need to
>>>> plan ahead
>>>> candidate dates and venue (at that time Hong Kong was suggested).
>>>> I was
>>>> ignored, and I was polite to avoid coming into the mailing list
>>>> to raise the
>>>> situation for the benefit of all and clearly that has been not a
>>>> good
>>>> decision from my side.
>>>> 
>>>> Basically I¹ve proposed the following dates:
>>>> 
>>>>>>>> - 26-27, January
>>>>>>>> - 30-31, January
>>>>>>>> - 1-3, February
>>>>>>>> - 16-17, February
>>>>>>>> 
>>>> As you can see, the first of them is right after the actual
>>>> proposal (the
>>>> idea was having this meeting before middle of Feb anyway).
>>>> 
>>>> Of course, if we want to have a good meeting, clearly we will
>>>> like to have
>>>> all the participants with candidate solution, otherwise, the meeting
>>>> discussion will need to be repeated across the list for the missing
>>>> candidate solutions, and it means that we will not achieve the
>>>> meeting goals
>>>> of moving faster.
>>>> 
>>>> Furthermore, according to latest review of the IETF TAO document
>>>> (draft-hoffman-taobis-01.txt) the Interim meetings:
>>>> "Location and timing need to allow fair access for all
>>>> participants". This
>>>> seems to follow the idea of RFC2418 on this topic.
>>>> 
>>>> Similarly, http://www.ietf.org/IESG/STATEMENTS/Interim-
>>>> meetings.txt (IESG
>>>> guidance on interim IETF Working Group meetings and conference
>>>> calls),
>>>> summarize that they must be scheduled (location/timing) with fair
>>>> access for
>>>> all WG participants.
>>>> 
>>>> This has *NOT* been the case. The mistake of the lack of
>>>> planning, when it
>>>> could have been done, has broken the fair access to the meeting
>>>> for all WG
>>>> participants. Also, planning definitively will have impacted
>>>> positively in
>>>> the review of the problem statement document towards the last
>>>> call, which
>>>> was a prerequisite in order to convey into this meeting.
>>>> 
>>>> I hope we can now look, open and democratically, into candidate
>>>> dates for
>>>> all the interested participants to arrange this.
>>>> 
>>>> Regards,
>>>> Jordi
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> De: "Durand, Alain" <[e-mail]>
>>>> Responder a: <[e-mail]>
>>>> Fecha: Wed, 14 Dec 2005 14:53:17 -0500
>>>> Para: <[e-mail]>, David Ward <[e-mail]>
>>>> Conversación: Softwire Interim Meeting
>>>> Asunto: [Softwires] Softwire Interim Meeting
>>>> 
>>>> As announced in Vancouver, we are going to hold a softwire
>>>> interim meeting
>>>> in January.
>>>> The agenda will be the analysis of candidate solutions against
>>>> the softwire
>>>> problem statement
>>>> currrently in last call.
>>>> 
>>>> It will be in California, Bay Area, most probably at Cisco in San
>>>> Jose, the
>>>> week of Jan 23rd to 27th.
>>>> 
>>>> We are looking at a 2 day meeting and we have a choice of either:
>>>> a) Monday 23rd, Tueday 24th
>>>> b) Tuesday 24th, Wednesday 25th
>>>> 
>>>> Please let the chairs know if you have any strong preference for
>>>> either of
>>>> those options
>>>> by the end of this week.
>>>> 
>>>> I will announce the definitive dates and exact location on Monday
>>>> next week.
>>>> 
>>>>  - Alain & David.
>>>> 
>>>> 
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>>>> 
>>>> 
>>>> 
>>>> 
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>>> 
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>>> 
>>> 
>> 
>> 
>> 
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