Re: For Review: IESG Statement on Guidance on Face-to-Face and Virtual Interim Meetings

[Nadeau Thomas <[e-mail]>]

	I agree. Groups should actually be free to use whatever tools make sense
for the task at hand. One group I run in ODL simply uses IRC and makes fine
progress, but another uses G Hangouts, and NETMOD uses WebEx + Etherpad. It
shouldn’t matter as long as the collaboration is as effective as possible
for the participants. If it isn’t, the WG Chairs should be empowered to make
it so.

	—Tom


> On Dec 11, 2015:4:22 AM, at 4:22 AM, Benoit Claise <[e-mail]> wrote:
> 
> Hi Dan,
> 
> I understand your arguments: cost and the ease of having a meetecho/webex these days.
> However, I've been in at least one interim meeting focused on white board sessions.
> And, even with all the good will, white board sessions and remote participations, just don't work together.
> 
> I favor a should in your initial sentence:
>    "Remote participation (via Meetecho or similar) must be provided"
> 
> Regards, Benoit
>> Hi Jari,
>> 
>> I oscillated between 'should' and 'must' myself. The principal reason I ended with a 'must' was that agreeing on exceptions can be perceived as excluding people from the process. In the real world some of us live justifying funds for 1-2 days interim of one WG is more difficult than getting a full IETF week approved. Remote participation is the only option. The 'must' requirement also seems pretty ubiquitous nowadays - it translates into 'the host of a f2f interim must ensure that a microphone and external phone connection exists in the room and the chairs must activate Meetecho or Webex'.
>> 
>> Regards,
>> 
>> Dan
>> 
>> 
>>> -----Original Message-----
>>> From: Jari Arkko [mailto:[e-mail]]
>>> Sent: Thursday, December 10, 2015 10:02 PM
>>> To: Romascanu, Dan (Dan)
>>> Cc: [e-mail]
>>> Subject: Re: For Review: IESG Statement on Guidance on Face-to-Face and
>>> Virtual Interim Meetings
>>> 
>>> Dan,
>>> 
>>>> I suggest to add the following bullet to the face-to-face interim guidelines:
>>>> 
>>>> - Remote participation (via Meetecho or similar) must be provided
>>> I think that's a good addition, although I'd probably use the keyword 'should'
>>> to leave some wiggle room for special situations. We don't need to specify
>>> everything that the working groups do as rules.
>>> If the WG has reasonable leadership, they will do the right thing.
>>> 
>>> Jari
>> .
>> 
>