RE: For Review: IESG Statement on Guidance on Face-to-Face and Virtual Interim Meetings

["Adrian Farrel" <[e-mail]>]

To be clear, this is a replacement (update) of https://www.ietf.org/iesg/statement/interim-meetings.html That statement needed some gardening, and as far as I can tell, this revision is mainly such gardening. So is there anything new tucked away in there?

I see...

> Extended sequences of virtual interim meetings should be the exception and not the norm
> as they might exclude participants and might leave a less complete record, depending on
> how complete the meeting minutes are. Where working group chairs wish to schedule a 
> sequence of more than four virtual interims, the chairs must explicitly set out the reasoning
> for that in a mail to the list and check that there is rough consensus for that plan. Such
> extended sequences also require AD approval.

I don't object to the actions required to set up and authorise a sequence of meetings.
I think that the causal text is broken: there is no reason to assume that such meetings might leave a less complete record or have less complete minutes.
As to whether participants are excluded or not, I don't know whether multiple meetings are more or less likely to exclude participation than a single meeting.
How about leaving out "as they might.....minutes are."

The mention of AD approval is also useful, but note that previous mention of AD approval (for individual physical interim meetings) is somewhat implicit in the new version prior to this paragraph. It used to be present in the old version, and is still present in the bullet list. It might be nice to make it clear up front that all physical interims require AD approval, and also possibly clarify that virtual interims do not ned AD approval.

There is a typo: "area Director"

Adrian



> -----Original Message-----
> From: IETF-Announce [mailto:[e-mail]] On Behalf Of
> IESG Secretary
> Sent: 10 December 2015 16:41
> To: IETF Announcement List
> Cc: [e-mail]
> Subject: For Review: IESG Statement on Guidance on Face-to-Face and Virtual
> Interim Meetings
> 
> The IESG is considering publication of the IESG Statement on Guidance on
> Face-to-Face and Virtual Interim Meetings. Please review and comment.
> 
> The IESG plans to make a decision in the next few weeks, and solicits
> final comments on this action.  Please send substantive comments to the
> [e-mail] mailing lists by 2015-12-24. Exceptionally,  comments may be
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> 
> The IESG
> 
> Link to statement text:
> https://trac.tools.ietf.org/group/iesg/trac/wiki/VirtualMeetingIESGStatement