Re: [105attendees] Agenda Bashing was Re: Administrative Plenary Time Constraint: Must End by 21:00

Alissa Cooper <> Wed, 24 July 2019 16:05 UTC

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From: Alissa Cooper <>
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Date: Wed, 24 Jul 2019 12:05:38 -0400
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To: Michael StJohns <>
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Subject: Re: [105attendees] Agenda Bashing was Re: Administrative Plenary Time Constraint: Must End by 21:00
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Hi Mike,

To maximize the amount of time available for the IAB open mic, we’ll have a 10-minute limit each for the LLC Board and IESG open mic sessions, and a 20-minute hard stop for both combined if the first one is shorter than 10 minutes. The remainder of the open mic time (likely on the order of 100 minutes) will be for the IAB open mic. We are aware of some topics the community may want to raise during the LLC Board and IESG open mics so we feel it is important to allocate some time to those. To maximize the number of comments/questions during the IESG open mic, the IESG is planning to have a single AD respondent to each comment/question unless there is some very relevant fact that the respondent fails to mention.

The IETF Trust will not be providing a report during the reporting section, so that will make the reporting section shorter, and I’ve asked all other speakers providing reports to minimize their time. I have removed slides from the IETF Chair report already and I believe Portia has removed slides from her report as well.


> On Jul 24, 2019, at 9:32 AM, Michael StJohns <> wrote:
> Hi Alissa - 
> Given the hard stop time for the plenary, the importance of the RSE discussion and (AFAICT) the lack of other similar topics for the IESG,  I propose that we move the IAB open mic session to the beginning of the open mic period, and seat the LLC and RSOC with the IAB for that session.   If we have time left over and topics, we can have the IESG take the stage at that time - otherwise those topics can be addressed to the mailing list.
> I would prefer to do this rather than be heavy handed in restricting the time of each speaker/questioner.  I'd also like to ask that as a general matter of course the IAB try to limit the number of IAB responders to a given question to the smallest number necessary in the interests of getting as much community input as possible. 
> Thanks - Mike
> On 7/24/2019 7:54 AM, Portia Wenze-Danley wrote:
>> All,
>> The hotel is informed the secretariat that tonight’s administrative plenary must end by 21:00 in order for their staff to begin setting up the room for tomorrow morning’s WG sessions.  The chair has asked plenary presentations be kept to a minimum so we can maximize time for open mic.
>> Apologies for the late notice.
>> Thank you.
>> ________________________________
>> Portia Wenze-Danley
>> IETF Administration LLC Executive Director (Interim)
>> (Formerly IETF Administrative Director (IAD)	
>> Internet Engineering Task Force (IETF)
>> <>