RE: Applying "Note Well" to side meetings

["Adrian Farrel" <[e-mail]>]

Thanks Alissa (and several people who have provided thoughts to me on list and in the corridor),

I'm grateful for the clarification and the note on the wiki that makes this easy for people to refer to in future.

Best,
Adrian

-----Original Message-----
From: Alissa Cooper <[e-mail]> 
Sent: 21 July 2019 16:33
To: Adrian Farrel <[e-mail]>
Cc: IETF Rinse Repeat <[e-mail]>
Subject: Re: Applying "Note Well" to side meetings

Hi Adrian,

The IESG considers unofficial side meetings registered on the wiki to be IETF activities, and as such the note well and the policies it references apply to these meetings. I have updated the wiki [1] to make this clear. Note that all IETF meeting attendees also accept the note well when they register for the IETF meeting.  

The note well itself explains that "exceptions may apply” [2]. Other kinds of meetings held under the IETF Meeting Rooms Policy [3] may make exceptions on a case-by-case basis. Updating the meeting rooms policy and sharing it for community comment is on the to-do list of the IETF LLC, and clarifying this point seems like it could be one useful update. 

Cheers,
Alissa Cooper
for the IESG

[1] https://trac.ietf.org/trac/ietf/meeting/wiki/105sidemeetings
[2] https://www.ietf.org/about/note-well/
[3] https://www.ietf.org/how/meetings/meeting-rooms-policy/


> On Jul 20, 2019, at 3:18 PM, Adrian Farrel <[e-mail]> wrote:
> 
> Hi,
> 
> Normally [1] when we have a "bar BoF" (also known as a "side meeting") we do
> not apply the terms of the "Note Well" [2]. We have usually considered bar
> BoFs to be outside the IETF because the IETF has no control over who meets
> and drinks.
> 
> However, this time around, the side meetings are somewhat more formal with
> room bookings and projectors and advertisements and so on.
> 
> So, does the Note Well apply to these side meetings?
> 
> Apologies if I missed an email on this: I sometimes don't focus as much as I
> should.
> 
> Thanks,
> Adrian
> 
> [1] For some practical definition of "normal"
> [2] https://www.ietf.org/about/note-well/
> --
> Read some fairy stories for adults of all ages
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> Or buy a signed copy from me by post
> *** Stop me in the corridor at IETF-105 to get a copy ***
> 
> 
>