IETF calendar (was: Re: Proposal: an "important-news" IETF announcement list)

[Toerless Eckert <[e-mail]>]

The idea is not bad, but i think there is another division which would
be more helfull:

a) IETF calendar stream
   For events and event related deadlines

b) IETF WG and document stream
   For WG/BOF status/charter and document related announcements/deadlines

I think what would help most participants to easier participate in IETF
work would really be to work on solutions for an IETF calendar:

- main meetings, interims, workshops (IAB and other), public directorate
  meetings, IESG/IAB offsites, IESG telechats, etc. pp. And deadlines
  related to them.

  Even if some of the events are non public, its always good to know
  when e.g.: leadership is absent for e.g.: offsites and the like. And
  several meetings are non-public to attend but public streamed. And/or
  streams/recordings are available afterwards. All of this is right now
  scattered around different places for different type of events,
  so it is hard to find. Especially afterwards for streams/minutes

Maybe in before building such a web tool, just think about two simple
starting points:

- ietf-calendar mailing list that bundles all the relevant announcements
  we already have as well as the ones we are missing. E.g.: there are
  directorate and other public meetings that are NOT announced to
  community-wide mailing lists, maybe because they feel tthere is no
  good list to do so.

- "Next Week in IETF newsletter". List of next weeks IETF events/deadlines
  to be sent as email by friday morning the prior week. 
  
  This would ultimately be the easies, most compact form of information,
  and likely will be more read than even "important-news".

  And of course, with a name like that it could easily include any
  more specific non-calendar information leadership feels to be most
  important.

Cheers
    Toerless
   
On Fri, Sep 24, 2021 at 10:25:55AM +0300, IETF Chair wrote:
> Hi,
> 
> at the moment, ietf-announce is the main announcement list of the IETF,
> seeing regular posts from various roles and bodies in the organization,
> and from the Datatracker. Over the last year, ietf-announce has seen
> around 1200 emails, averaging around 4.6 emails per workday.
> 
> The ietf-announce lists currently distributes the following types of
> announcements. All but the first type are automatically generated by
> various tools:
> 
> 1.  Announcements sent manually by the IETF Chair, the IAB Chair, the
>     IRTF Chair, the Chair of the LLC Board, the IETF Executive Director,
>     the NomCom Chair, and the IETF Secretariat
> 2.  Announcements of new and updated WG charters
> 3.  WG closure announcements
> 4.  Announcements of new non-WG mailing lists
> 5.  Announcements of new RFCs
> 6.  IESG and LLC telechat announcements
> 7.  Announcements of document actions
> 8.  Announcements of IESG conflict-review results
> 9.  Last call announcements for I-Ds
> 10. Interim WG meeting announcements
> 
> The ietf-announce list currently has 3095 subscribers, which is a
> fraction of the overall IETF community. Only 961 of these subscribers
> have Datatracker accounts; out of 13311 overall Datatracker account
> holders. When asking IETF participants about why they are not
> subscribed, the volume of email on the list
> - especially automatically-generated Datatracker email - is the most often
> mentioned reason.
> 
> The IESG is therefore considering creating a new mailing list for
> important organizational announcements only. We are hoping that a
> subscription to a new low-volume mailing list will be acceptable to
> IETF participants that find ietf-announce too noisy, and will help us
> disseminate important news and announcements more widely and effectively.
> 
> Here are the details about this proposal:
> 
> * The name of the new mailing list is important-news.
> 
>   - The ietf-announce mailing list will continue to operate as-is.
> 
>   - Posting rights to important-news are restricted to the same set of
>     roles as for ietf-announce.
> 
>   - All emails sent to important-news will be CC’ed to ietf-announce.
> 
> * Posts
> 
>   - important-news will only receive the first type of announcements in
>     the numbered list above, i.e., important announcements that are
>     manually sent by various organizational roles.
> 
>   - important-news will not receive any of the other types of email sent
>     to ietf-announce. In the rare case that one of these is of
>     sufficiently broad community interest to be distributed via
>     important-news, this will occur as a manual action by one of the
>     roles authorized to post to important-news.
> 
> * Subscriptions
> 
>   - Every participant with a current Datatracker account will be
>     automatically subscribed to important-news.
> 
>   - Every participant creating a new Datatracker account will
>     automatically be subscribed to important-news.
> 
>   - important-news is also open to manual subscriptions to anyone
>     without a Datatracker account. A welcome message will be sent to
>     new important-news subscribers, explaining what it’s for and that
>     we’d hope they stay subscribed. It will also include instructions
>     or ideally a link for unsubscribing.
> 
>   - Any important-news subscriber can unsubscribe at any time.
> 
> The IESG is inviting community feedback to [e-mail] about this
> proposal by 7 October 2021.
> 
> Lars Eggert
> IETF Chair (on behalf of the IESG)
> 
> _______________________________________________
> IETF-Announce mailing list
> [e-mail]
> https://www.ietf.org/mailman/listinfo/ietf-announce

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