Re: WG meeting structure

["Andrew G. Malis" <[e-mail]>]

I also agree with Bob. A setup like this is great for an interim meeting,
or perhaps for a small focused WG (it would have been great back when I
chaired FRNETMIB back in the 90s, we had around 10 or so people at a
meeting and we tended to move the chairs to sit in a circle).  But even
with a small focused group, this would be very difficult for remote
participants to have an equivalent place at the table.

Cheers,
Andy


On Wed, May 15, 2019 at 8:38 AM Mary Barnes <[e-mail]>
wrote:

> I agree with Bob - I don't see this working for any large WG with diverse
> topics (e.g., DISPATCH).  Maybe smaller WGs, but I don't think the
> logistics are manageable given the places we meet..
>
> Other standard's meetings I attend that have 30-40 participants have the
> U-shaped setup with some folks sitting behind all around.  Audio is
> *always* a problem and you waste time having to restate things and it's a
> terrible experience as a remote participant.  You really need a purpose
> built meeting room for that to work well, or you need a lot more A/V
> support for addition of the extra microphones.   And, the acoustics of many
> of these meeting rooms only make it worse.  We sometimes have problems even
> with in-room audio with our current very simple setup.
>
> Regards,
> Mary.
>
> On Tue, May 14, 2019 at 8:00 PM Bob Hinden <[e-mail]> wrote:
>
>> Pete,
>>
>>
>>
>> > On May 14, 2019, at 4:14 PM, Pete Resnick <[e-mail]> wrote:
>> >
>> > …..
>> >
>> >             +------+
>> >             |screen|
>> >             +------+
>> >  X  X  X  O +-+  +-+ O  X  X  X
>> >  X  X  X  O | |  | | O  X  X  X
>> >  X  X  X  O |T|  |T| O  X  X  X
>> >  X  X  X  O |a|  |a| O  X  X  X
>> >  X  X  X  O |b|  |b| O  X  X  X
>> >  X  X  X  O |l|  |l| O  X  X  X
>> >  X  X  X  O |e|  |e| O  X  X  X
>> >  X  X  X  O | |  | | O  X  X  X
>> >  X  X  X  O | |__| | O  X  X  X
>> >           O +______+ O
>> >   M        O  O  O  O        M
>> >      X  X  X  X  X  X  X  X
>> >      X  X  X  X  X  X  X  X
>> >      X  X  X  X  X  X  X  X
>> >      X  X  X  X  X  X  X  X
>> >
>> > Basically, the idea is to have U-shaped table setup, with the screen up
>> at the open end. You'd get people at the table all the way around (the Os)
>> who plan to participate in the discussion. (I've also seen this done with
>> nested tables for more folks in the discussion.) Rows behind (in 3
>> directions; the Xs) are for folks who plan to mostly just listen; those
>> could fill the rest of the room and could probably scale to 100 or more
>> seats depending on the size of the room. There would be a few wireless mics
>> to pass around the tables, with perhaps a fixed mic at the bottom of the U
>> for the WG chairs, and a couple of floor mics (the Ms) for folks who aren't
>> around the table who happen to have comments.
>>
>> I think the problem is who gets to sit at the table.  It’s not always the
>> same people who want to speak on a specific agenda item.   So I don’t think
>> this will work at all for a w.g. meeting like 6man with over a hundred
>> people in the room and a range of topics.  It might possibly for a smaller
>> w.g.  I think it will also discourage people in the “X” seats from speaking.
>>
>> As others have said, this is also going to be a big problem for remote
>> participation.   Need a lot of microphones, a new who get to speak next
>> protocol, and probably waste a lot of time passing the microphones around.
>>
>> Bob
>>
>>
>>
>>
>>
>> >
>> > How many of you be willing to run a WG session this way if the setup
>> was offered?
>> >
>> > pr
>> > --
>> > Pete Resnick http://www.episteme.net/
>> > All connections to the world are tenuous at best
>> >
>>
>>