Re: WG meeting structure

[Mary Barnes <[e-mail]>]

I agree with Bob - I don't see this working for any large WG with diverse
topics (e.g., DISPATCH).  Maybe smaller WGs, but I don't think the
logistics are manageable given the places we meet.

Other standard's meetings I attend that have 30-40 participants have the
U-shaped setup with some folks sitting behind all around.  Audio is
*always* a problem and you waste time having to restate things and it's a
terrible experience as a remote participant.  You really need a purpose
built meeting room for that to work well, or you need a lot more A/V
support for addition of the extra microphones.   And, the acoustics of many
of these meeting rooms only make it worse.  We sometimes have problems even
with in-room audio with our current very simple setup.

Regards,
Mary.

On Tue, May 14, 2019 at 8:00 PM Bob Hinden <[e-mail]> wrote:

> Pete,
>
>
>
> > On May 14, 2019, at 4:14 PM, Pete Resnick <[e-mail]> wrote:
> >
> > …..
> >
> >             +------+
> >             |screen|
> >             +------+
> >  X  X  X  O +-+  +-+ O  X  X  X
> >  X  X  X  O | |  | | O  X  X  X
> >  X  X  X  O |T|  |T| O  X  X  X
> >  X  X  X  O |a|  |a| O  X  X  X
> >  X  X  X  O |b|  |b| O  X  X  X
> >  X  X  X  O |l|  |l| O  X  X  X
> >  X  X  X  O |e|  |e| O  X  X  X
> >  X  X  X  O | |  | | O  X  X  X
> >  X  X  X  O | |__| | O  X  X  X
> >           O +______+ O
> >   M        O  O  O  O        M
> >      X  X  X  X  X  X  X  X
> >      X  X  X  X  X  X  X  X
> >      X  X  X  X  X  X  X  X
> >      X  X  X  X  X  X  X  X
> >
> > Basically, the idea is to have U-shaped table setup, with the screen up
> at the open end. You'd get people at the table all the way around (the Os)
> who plan to participate in the discussion. (I've also seen this done with
> nested tables for more folks in the discussion.) Rows behind (in 3
> directions; the Xs) are for folks who plan to mostly just listen; those
> could fill the rest of the room and could probably scale to 100 or more
> seats depending on the size of the room. There would be a few wireless mics
> to pass around the tables, with perhaps a fixed mic at the bottom of the U
> for the WG chairs, and a couple of floor mics (the Ms) for folks who aren't
> around the table who happen to have comments.
>
> I think the problem is who gets to sit at the table.  It’s not always the
> same people who want to speak on a specific agenda item.   So I don’t think
> this will work at all for a w.g. meeting like 6man with over a hundred
> people in the room and a range of topics.  It might possibly for a smaller
> w.g.  I think it will also discourage people in the “X” seats from speaking.
>
> As others have said, this is also going to be a big problem for remote
> participation.   Need a lot of microphones, a new who get to speak next
> protocol, and probably waste a lot of time passing the microphones around.
>
> Bob
>
>
>
>
>
> >
> > How many of you be willing to run a WG session this way if the setup was
> offered?
> >
> > pr
> > --
> > Pete Resnick http://www.episteme.net/
> > All connections to the world are tenuous at best
> >
>
>