Re: "Blue sheets" [ Interim meetings - changing the way we work]

Yoav Nir <> Thu, 26 February 2015 09:17 UTC

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Subject: Re: "Blue sheets" [ Interim meetings - changing the way we work]
From: Yoav Nir <>
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Date: Thu, 26 Feb 2015 11:17:04 +0200
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To: Benson Schliesser <>
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> On Feb 26, 2015, at 6:53 AM, Benson Schliesser <> wrote:
> Brian E Carpenter wrote:
>> According to BCP 25 (RFC 2418) minutes are mandatory ("shall") and the
>> list of attendees is a lower-case "should":
>> ...
>> Personally I think it should have been a MUST because of verifying
>> IPR disclosure obligations.
> It's worth noting that the IESG guidance at says the attendee list "must" be submitted. And I'm happy to follow that guidance.

I had always been told that blue sheets are required for legal reasons so that attendees cannot claim to not having been present where potentially encumbered technology was discussed.

If this is a legal requirements, why would it not apply to interim meetings? 

> Of course, chairs being required to submit blue sheets is not the same as attendees being required to sign them.

They’re required to sign them in physical meetings. How are virtual interims different?

> On the other hand, there doesn't seem to be any reason why a chair would be prohibited from collecting names for the blue sheets in whatever way is most convenient. (E.g. WebEx logs for virtual interim meetings) If that conflicts with an attendee's desire to avoid signing the blue sheets, then I suppose the chair's prerogative takes precedence.

Depending on the tool, the logs may contain “screen names” that are difficult or impossible to relate to real people. If we mean to require this, we should do this in a more elaborate way. I don’t mean that we need to add strong authentication, but something like a roll call where everyone says who they are would be good.