[111attendees] future hybrid meeting discuss (was: Re: test)

Toerless Eckert <tte@cs.fau.de> Fri, 23 July 2021 16:47 UTC

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Date: Fri, 23 Jul 2021 18:47:13 +0200
From: Toerless Eckert <tte@cs.fau.de>
To: Andrew Campling <andrew.campling@419.consulting>
Cc: Carsten Bormann <cabo@tzi.org>, Randy Bush <randy@psg.com>, "111attendees@ietf.org" <111attendees@ietf.org>, Vittorio Bertola <vittorio.bertola=40open-xchange.com@dmarc.ietf.org>, Michael StJohns <msj@nthpermutation.com>
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Subject: [111attendees] future hybrid meeting discuss (was: Re: test)
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Thanks, Andrew

Fully agree with the sentiment. I do not consier the in-room changes i was
proposing as dumbing down. 

- In large, full rooms i more than once had to choose beetween squeezing
  myself into the full front or use my notebook so i could read slides.

- In full rooms, getting to/from the microphone line is also a lot of churn,
  especially for those who didn't think about it upfront and reserved themselves
  seats on the aisle.

- Note taker always have a hard time identifying line speakers unless
  they are very familiar with everybody.

- WG chairs already need to exercise room control when the side
  discussions in the microphone line beome a problem

Aka: there is a lot more quaint about our traditional room setup than 
really useful. But we could not expect that everybody has a notebook
with microphone/camera/headset in the past. We can now.

Lets at least experiment with such setups and evaluate.


On Fri, Jul 23, 2021 at 02:45:41PM +0000, Andrew Campling wrote:
> On Fri, Jul 23, 2021 at 14:27, Toerless Eckert wrote:
> >
> > I don't think this particular challenge (mixed online/in-person) has really been getting enough attention.
> >
> > I for once think that it will only work well if the in-person meeting part would require attendees even when being together in a room to use their notebooks for discussions instead of having a physical line at a single microphone, so that there is more fairness between local and remote, but that was never really discussed on manycouches or picked up their documents. Yet i did hear it repeatedly as a suggestion from other IEF'er that had to atend remotely even before covid.
> I think that we have to be careful not to dumb down the in-person experience so that it simply replicates that of remote participants.  If it merely replicates remote attendance then you need to consider whether it is worthwhile people spending additional money to travel to a location in order to attend the meeting if they can have the same functionality and basic experience whilst attending remotely.  
> Andrew 
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