Re: [111attendees] Hybrid meetings (was: Re: test)

Jay Daley <jay@ietf.org> Mon, 26 July 2021 19:11 UTC

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From: Jay Daley <jay@ietf.org>
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Date: Tue, 27 Jul 2021 07:11:45 +1200
Cc: John C Klensin <john-ietf@jck.com>, Toerless Eckert <tte@cs.fau.de>, Michael StJohns <msj@nthpermutation.com>, Randy Bush <randy@psg.com>, 111attendees@ietf.org, Carsten Bormann <cabo@tzi.org>, Vittorio Bertola <vittorio.bertola=40open-xchange.com@dmarc.ietf.org>
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To: Lars Eggert <lars@eggert.org>
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Subject: Re: [111attendees] Hybrid meetings (was: Re: test)
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Adding to Lars’ reply to John -

> On 27/07/2021, at 3:16 AM, Lars Eggert <lars@eggert.org> wrote:
> 
>> And despite many comments recently --on this list and others--
>> about hybrid meetings, unless I have missed an announcement, I
>> think it is concerning that the existence of such a team has not
>> been announced before this and that its charter, membership, and
>> scope are not public, and so on.
> 
> You didn't miss an announcement. This has very much been an operational due diligence activity. While in retrospect I could have announced this to the community in some form, it didn't occur to me that this would be considered something out of the ordinary, or otherwise unexpected.

There were actually multiple emails about this.  The first message to manycouches, which announced the work was

	https://mailarchive.ietf.org/arch/msg/manycouches/Fm-wmrWyp2lzJUX8F-FJPNl9rxQ/

This was followed by a substantial conversation.

> 
>> I do not, however, believe
>> that justifies waiting until we are "surprised" by a hybrid
>> meeting setup or opportunity and then unveiling plans that have
>> been made without community review and then instituting them
>> without time for the community to have input into more than the
>> details.
> 
> I hope what I wrote above convinces you that this is not what is happening.

Quite the opposite.  The proposed guidelines and conditional plan that is currently being consulted on are thorough and as far from "being surprised" as is possible.  

From the announcement:

> We propose to operate COVID-impacted meetings in compliance with the interim planning guidelines as set out in:
>    
> 	https://www.ietf.org/media/documents/Interim_planning_guidelines_for_IETF_meetings_in_COVID-impacted_venues.pdf
> 
> and using a plan that is put together using the following conditional template, depending on the specific local regulations we need to comply with:
>    
> 	https://www.ietf.org/media/documents/Conditional_plan_for_IETF_meetings_in_COVID-impacted_venues.pdf
> 

The announcement about that was:

	https://mailarchive.ietf.org/arch/msg/ietf-announce/R-1NLlYaYrZ7ldFZ0oPQWCFKfZg/

> 
>> Constructive (I hope) suggestion, with apologies for the short
>> time frame: Could we get a short report from the current team,
>> focusing on their understanding of main issues rather than
>> details?  Could we get it Real Soon Now, either in writing or in
>> a plenary presentation, or both?
> 
> Unfortunately, that will not be possible on such short notice. Many of the involved individuals are busy supporting all aspects of IETF 111 and I won't ask them to reprioritize their duties for the week.
> 
> When there is a more complete understanding of the operational considerations for hybrid meetings, I'd be happy to schedule such a presentation and Q&A, however, either as a interim or as part of a regular IETF meeting.

The guidelines and conditional plan should be the first step in this.  They are very readable and cover all of the important points and if shortened I know I would just get asked about all of the things I left out in the shortening process.

Jay

> 
> Thanks,
> Lars
> 
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-- 
Jay Daley
IETF Executive Director
jay@ietf.org